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When you must file a change of registered address

An enterprise must register a change to its registered particulars whenever it moves its head office to a different address, whether within the same ward or commune or to another one in Gia Lai province.

Under clause 1 of Điều 40 Nghị định số 168/2025/NĐ-CP (article 40 of Decree 168/2025), if the change of address means a change of managing tax office, the enterprise must complete the transfer of location with the tax authority under the tax legislation before filing the change of address with the provincial business registration authority. Skipping this step gets the file sent back.

The documents to prepare

The file for registering a change to the enterprise's registered particulars contains two documents:

1. The application to register a change to the registered particulars of the enterprise, on Mẫu số 12 (form 12).

2. A copy or the original of the resolution or decision on the change of head office address: of the company owner for a single-member limited liability company; of the members' council for a limited liability company with two or more members and for a partnership; of the general meeting of shareholders for a joint stock company.

The file goes to the provincial business registration authority where the enterprise's new head office is. In Gia Lai the receiving point is the Phòng Doanh nghiệp và Kinh tế tập thể (the Enterprise and Collective Economy Division) at Sở Tài chính tỉnh Gia Lai, 181-183 Lê Hồng Phong, Phường Quy Nhơn, telephone 0256.3903666.

How the file is processed and when you get the result

On receiving the file, the provincial business registration authority issues a receipt and an appointment for collection, and at the same time sends the tax authority notice of the change of head office address.

Within one working day of receiving that notice, the tax authority replies stating whether the enterprise has completed the tax formalities relating to the change of location.

Within three working days of receiving the file, the provincial business registration authority checks that it is in order and issues a new Giấy chứng nhận đăng ký doanh nghiệp (enterprise registration certificate). If the file is not in order, it notifies in writing what must be corrected or added.

The enterprise's rights and obligations are unaffected by a change of head office address. The enterprise must notify the change within ten days of it taking effect, under the rules on the deadline for notifying changes to registered particulars.

What you receive, and what to do after the move

Once the change is complete, the enterprise receives the enterprise registration certificate showing the new head office address.

The enterprise then needs to have the company seal and signboard remade if the address on the old ones is no longer correct, and to update the address on its e-invoices, digital signature, electronic tax account and bank account.

Cost and timing at Tư Vấn Sao Việt

The service fee for amending the business licence, including a change of head office address, is 500.000 đồng per amendment. The statutory completion time is three working days. There is an express package that returns the licence in one day; contact us directly for a quote on the surcharge.

Call or message us on Zalo at 0917 097 906 for advice on your particular file before you submit it.

The process

1. Complete the tax formalities, if the tax office changes Carry out the transfer of location with the tax authority under the tax legislation before filing the change of enterprise registration.
2. Prepare the file Draft the application for change (Mẫu số 12) and the resolution or decision on the change of head office address appropriate to the company form.
3. File with Sở Tài chính tỉnh Gia Lai File with the Phòng Doanh nghiệp và Kinh tế tập thể at Sở Tài chính tỉnh Gia Lai, 181-183 Lê Hồng Phong, Phường Quy Nhơn. Take the receipt and the appointment for collection.
4. The tax authority replies The tax authority confirms that the enterprise has completed the tax formalities relating to the change of location.
5. Receive the new enterprise registration certificate The provincial business registration authority issues the certificate with the new address if the file is in order.
6. Update seal, invoices and digital signature Have the seal or signboard remade if needed, and update the address on e-invoices, the digital signature and the bank account.